What is a Team Workspace?
A Team Workspace is a designated collaborative space designed for organizing and sharing content among team members. These workspaces can be easily identified in your list of Workspaces by the label "Team."
Why use Team Workspaces?
1. Share content
Team Workspaces provide a shared space for team members to come together and collaborate effectively by sharing relevant content.
2. Real-Time Collaboration
In Team Workspace, you can work together with your team in real-time, making simultaneous edits and updates, in Notes. For more about Notes, see Notes.
3. Organization
By utilizing Team Workspaces, you can efficiently arrange content tailored for specific teams, departments, or groups, keeping everything organized.
4. Content security
Team Workspaces bolster content security through various access levels, ensuring that only authorized members can access sensitive materials within the organization.
Note: In coming updates, the chat interface will also be shared among team members for better collaboration with real-time chat interaction (with AI and members).
Examples of Team Workspace use cases
Project collaboration
Create a dedicated Team Workspace for a specific project team, allowing members to share, access, and collaborate on relevant resources and learning materials related to that project.
Departmental or team-focused workspaces
Set up a Team Workspace for specific roles within the organization, such as "Sales Team" or "HR Team," where members can share and access materials and courses pertinent to their roles.
Content-specific groups
You can also establish a Team Workspace for particular types of content, such as operating manuals or company policies, making it easier for team members to locate necessary documents.
How to add members to a Team Workspace?
Only users with an admin role have the authority to manage member access in a Team Workspace. To add team members to a Team Workspace, you simply need to add the Workspace to the role you gave. All team members assigned that role will gain access to the workspace.
For additional guidance, refer to the section on managing enterprise data.
How to create a new Team Workspace?
For detailed instructions on creating or modifying a Team Workspace, simply create a Workspace and select Team Workspace. For more, see Organize projects and knowledge efficiently.
Shared Content
All files within the Team Workspace will be accessible to other team members.
Note: For integrations such as Google Drive, access rights are based on user permissions in their integration. If a user does not have the necessary rights to view certain files or folders in these integrations, they will only see files for which they have view permissions. This ensures that sensitive information remains secure while still allowing for effective collaboration.